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Party Planning Checklist
Our party planning checklist will ensure you stay on track and help you remember all the important details.
Party Planning Checklist
Early Planning
(as soon as you decide to host a party)
___ Choose a date and time for the party
___ Select a location for the party
___ Decide on a theme or style for the party
___ Decide if you will make the food yourself or
hire a caterer
___ Decide if you would like to hire entertainment or plan games yourself
___ Contact vendors and determine availability
___ Create a guest list
___ Purchase or make invitations and mail them to guests
Early Preparations
(2 - 3 weeks before party)
___ Hire vendors
___ Reserve tents and party equipment
___ Plan menu
___ Create grocery shopping list
___ Make decorations and centerpieces
___ Compile music playlist and download to iPod
___ Make freezable food and freeze
___ Order online decorations and
party supplies to ensure delivery
Additional Preparations
(1 week before party)
___ Deep clean your home
___ Compile RSVP list
___ Finalize game selections and activities
___ Purchase wine and alcohol
Final Preparations
(2 - 3 days before party)
___ Shop for all food
___ Make dips and sauces and store in refrigerate
___ Make cookies and store in airtight containers
Pre-Party Tasks
(1 day before party)
___ Make as many food items as possible and refrigerate
___ Cut fruit, vegetables and cheeses and store in refrigerate
___ Thaw frozen items in refrigerate
___ Iron clothes
___ Set out decorations and display items
Game Day
(day of party)
___ Purchase ice and chill drinks
___ Prepare last minute food items
Last Minute Details
(10 - 15 minutes before guests arrive)
___ Light candles
___ Turn on music
___ Open wine
___ Set out food, appetizers and snacks
___ Scan for last minute clean-ups
Party Time!
___ Relax
___ Take a deep breath
___ Pour yourself a drink
___ Greet your guests
___ ENJOY the party
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